SNAP/Merchant Services
Accounting Systems

Accounting Systems

How a market tracks the flow of money through the system becomes more complex as farmers markets add debit and credit card services to their food stamp services. With this complexity, markets can also generate revenue by collecting a convenience fee on debit transactions and/or charging a percentage of sales from vendors (on token sales only) These additional revenues can offset operational costs. Many markets offer these services, lessons learned include:

  1. The machines are simply a tool to operate the software program. More importantly, market managers/board members need to understand the accounting software system they are buying which is often unique to the machine.
  2. Well defined accounting procedures and adequate staffing is crucial to the program's success.

Below are examples of accounting forms used by other markets. Please click on a link below to review key accounting forms to track the flow of dollars.

Market Day EBT/Debit Transaction report

Market Day Transaction Report Summary

Master Token Reserve Form

For more information about the accounting process and using excel, contact Suzanne Briggs of Collaboration (see Resources page)

To learn more, click on a topic below:

oregon trail